Any other work, other than driving, will count as “other work” this includes work of any kind or with any other employer.
It should be noted that work for another employer who is not a road transport employer does not count as other work under the terms of the Road Transport working Time regulations even though it does under the driver’s hour’s rules.
Drivers will need to produce at the road side tachograph records covering the day concerned and the preceding 28 days.
Chart, print out and hand written records must be handed to the employer within the statutory period.
Driver Smartcards within 28 days and Vehicle Unit Data at least every 90 days.
Charts/printouts have space on the back to hand write any incidents that are not recorded via the tachograph.
If a driver card gets lost, stolen damaged or not working as it should, two printouts are required, one at the start of the journey and one at the end. Drivers must enter their name, driver card or license number and sign the printouts.
Start and end times should be entered manually on the chart and via the VU if digital.
Centre field completion is mandatory for analogue charts, the same data is captured from the driver card and VU stick.
Drivers are expected to make hand written entries in the event that the tachograph is faulty or not working or when the information on the analogue chart or driver card print out does not reflect accurate information in respect of shift times or activities.
The back of the roll has a designated area for entering such information. Make a print out of the daily activity sheet and enter the information on the back accordingly (as the driver would if using an analogue tachograph chart i.e. wrong mode selected or breakdown etc).
You must carry out a walk-around check to ensure each vehicle is safe to be used on public roads, once in every 24 hours that the vehicle is used – usually before the start of each journey.
Any defects found must be recorded and notified, and this will form the basis of an effective vehicle maintenance programme.
If additional time is needed for these checks, this must be allowed for when planning routes or delivery schedules, but a well-maintained vehicle that is regularly serviced can be checked and on-the-road quickly.
Random Gate-Checks can be utilised, to check that drivers are carrying out the checks and taking the appropriate action.
Please view the official DVSA video on our YouTube channel HERE